A practical starting point
Collection improves when the payment path is designed into the sale.
We help organize payment options and the bookkeeping behind them: customer balances, processor batches, fees, refunds, chargebacks and deposits. Platforms may include Stripe, Square, Wave and other approved providers used by the business.
Scope begins with the current records, systems, deadlines and owner priorities. Responsibilities, access and the monthly timetable are confirmed before recurring work begins.
What the service can include
Build the records behind a reliable result.
Payment options
Map cards, payment links, recurring charges, Interac and EFT to customer needs.
Cards on file
Support an authorized card-on-file workflow with clear customer consent and processor controls.
Customer balances
Keep invoices, credits and payments applied to the correct account.
Aging review
Surface overdue balances and the next owner-approved follow-up action.
Processor reconciliation
Match gross sales, fees, refunds and grouped deposits.
Deposit matching
Connect money received to the invoice and accounting period it belongs to.
Local details belong in the workflow.
Ottawa businesses often combine Canadian bank EFT, Interac e-Transfer, merchant terminals and online processors. The books need the gross-sale and fee detail even when the bank shows only a net deposit.
Bookkeeping prepares the evidence and account structure. Legal, tax and regulatory conclusions remain with the appropriately qualified adviser.
How the work moves
A clear path from review to a dependable close.
- Review the current records
Confirm systems, accounts, reporting needs, deadlines and the condition of the file.
- Set the scope and access
Agree on responsibilities, secure access, documents, priorities and timing.
- Complete and reconcile
Process the agreed records, reconcile third-party evidence and consolidate questions.
- Close and improve
Deliver the agreed output and make the next cycle easier to complete.
What you receive
Useful output, not unexplained activity.
- Current customer balances and aging report
- Documented payment-method workflow
- Reconciled processor clearing accounts
- Matched deposits, fees, refunds and chargebacks
Accounts Receivable Services FAQ
Questions Ottawa business owners ask.
Can you help us accept cards on file?
We can help map an authorized workflow using the business's approved payment processor. The business is responsible for customer consent, processor terms and security compliance.
Do you work with Stripe, Square and Wave?
We can work with exports and settlement reports from common processors, subject to the client's setup and available data.
Is accounts receivable the same as debt collection?
No. Bookkeeping keeps balances, payments and agreed follow-up records organized. Legal collection activity requires an appropriately authorized provider.
Why does the bank deposit not equal sales?
Processors often deposit a net amount after fees, refunds, chargebacks or timing differences. Reconciliation rebuilds the gross activity behind the deposit.
Start with a short review
See what a cleaner workflow would require.
Tell us which systems hold the records, what is taking time and what result you need next.